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AI Bidding

Real Workflow​

The AI Bidding scenario applies to large projects requiring multi-person collaboration. The problem isn't being unable to write individual bid sections—it's that legal, finance, technical and business each advance in parallel, and final integration easily misses items.

DimensionReal Situation
Trigger PointLarge bidding project kick-off, requiring multi-role parallel handling of qualifications, proposals, pricing and compliance
Existing MaterialsBidding document, company qualifications database, past performance, cost estimation, contract clauses, bid templates
Pain PointComplex task dependencies, version conflicts, Q&A, pricing, signatures and attachment checklists must not be missed
DesireCore InterventionCore dispatcher assigns tasks to bidding, legal, finance, data and copywriting agents, and consolidates progress
Acceptance ResultProject lead sees daily progress, gaps and pending confirmations, ultimately receiving a complete bid materials package and checklist

Involved Agents​

  • Bidding Assistant — Coordinates the entire bidding process, prepares bid documents
  • Legal Advisor — Reviews compliance and contract terms of bidding documents
  • Finance Assistant — Cost estimation, pricing strategy analysis
  • Data Analyst — Competitor analysis, market data support
  • AI Copywriter — Copy polishing, layout integration

End-to-End Process​

Phase 1: Bidding Document Analysis (Days 1-2)​

You: We received a 25 million data center construction project bidding document,
    please help me comprehensively analyze it.

Bidding Assistant: Interpreting bidding document...

        Key information extracted:
        - Bid deadline: June 20 (18 days later)
        - Scoring method: Comprehensive scoring (Technical 50 + Business 30 + Price 20)
        - Required qualifications: 4 items
        - Performance requirements: 3 ten-million-level projects

        Also delegated:
        → Legal Advisor: Review contract terms and compliance requirements
        → Finance Assistant: Start cost estimation

Phase 2: Qualification Review and Strategy Formulation (Days 3-5)​

Bidding Assistant completes qualification self-review, Finance Assistant completes cost estimation, Legal Advisor provides compliance suggestions. Analysis results from all agents are compiled into a comprehensive evaluation report.

This phase should produce a compliance matrix:

Bidding RequirementResponse LocationResponsibleSupporting EvidenceStatus
ISO9001 CertificateBusiness Section 2.1BusinessCertificate scanAvailable
3 similar projects in past 3 yearsBusiness Section 3.2BusinessContract + AcceptanceNeed 1 acceptance doc
3-year warrantyTechnical Proposal 6.4 / PricingTechnical + FinanceAfter-sales plan + Cost estimationCost TBD

Phase 3: Technical Proposal Writing (Days 6-12)​

Bidding Assistant: Based on scoring criteria, technical proposal focus allocation:
        - System architecture (high score item) -- 25% scoring weight
        - Security design (particularly emphasized by bidder)
        - Implementation plan and after-sales proposal

        Generated technical proposal framework, 6 major chapters, 28 sub-items.

Phase 4: Pricing and Review (Days 13-16)​

Finance Assistant: Cost estimation results:
        Direct costs 23M + Indirect costs 4.01M = 27.01M

        Pricing strategy suggestion:
        Recommended bid 24.8M (balancing win probability and profit)
        Estimated price score: 18-19 points (out of 20)

Legal Advisor: Bidding document compliance check:
        - Contract clause 5 has unfavorable terms, suggest raising during Q&A
        - 3-year warranty exceeds industry standard, note cost reservation

Phase 5: Final Check and Submission (Days 17-18)​

Bidding Assistant: Bidding document completeness check results:

        Total check items: 56
        Completed: 53
        Missing: 2 items (bond certificate, itemized price list)
        To confirm: 1 item (signature/stamp)

        Urgent items:
        1. Upload bond certificate today
        2. Complete itemized price list within 2 hours

Multi-Agent Collaboration Flowchart​

Multi-Agent Collaboration

Quality Control​

  • Go/No-Go Records: Preserve the judgment basis for whether to bid, avoiding consuming massive resources on unsuitable projects
  • Compliance Matrix: Every bidding requirement maps to a response location, responsible person, supporting evidence and status
  • Cross Review: Technical, business, finance and legal each check clauses that affect the others
  • Version Management: Bid documents, pricing and attachments should have version numbers to avoid each file being modified independently
  • Submission Checklist: Verify signatures/stamps, deposits, digital format, physical copies, page numbers, table of contents and sealing requirements item by item

DesireCore Capabilities Used​

  • Multi-Agent Team Collaboration: Bidding, legal, finance, data and copywriting agents work in parallel
  • Workflow / SOP: Formalize qualification review, compliance matrix, section writing and submission checks into a process
  • Super Document: Bid modifications presented in a reviewable format, facilitating accept, reject and rollback per item
  • Security Approval & Audit: Key checkpoints like pricing, commitment clauses and stamp submissions preserve human confirmation and records

Final Deliverable​

A reviewable bid materials package covering Go/No-Go judgment, compliance matrix, technical proposal, business pricing, qualification proofs, compliance review and pre-submission checklist.

Best Practices
  • Start analysis immediately after receiving the bidding document to allow sufficient time for subsequent writing
  • The Q&A session is important—unfavorable terms found by the Legal Advisor can be clarified by requesting the bidder to answer questions
  • Allow at least half a day for completeness check before final submission; don't wait until the last minute
  • Upload your company qualifications database, past performance and bid templates in advance so subsequent projects can match materials faster